Activities, Trips and Classes

The Activities, Trips, and Classes section allows users to create, manage and distribute enterprise events that can be viewed on the Website and Mobile Apps. This section is broken into a several categories. The categories are present to allow for easy organization and utilization of the stored meta-data. 

The categories include:

• Child & Youth
• Events
• FFSC Classes
• Fitness Classes
• Fleet & Family Support
• Food, Beverage & Entertainment
• Liberty
• Recreation
• Trips

The Activities categories consist of a container event that house an event instance(s). The parent container activity stores the bulk of the activity details while the activity Instance identifies the calendar occurrence(s).  In most cases the instance will inherit this metadata. If an event shares some details, but not all, the system allows an override within each activity instance. 

Activity Parent containers are made up of:

• Details (Title, Image, URL, Featured toggle, Hide Enterprise Ad toggle, Location/ Address Contact Information)
• Description (Teaser and Description Text)
• Images (Image, Image Associated Links)
• Downloads
• Tags
• Additional Locations
• Additional Categories
• Groups

Activity Instances contain:

• Date & Time 
• Overrides- When selected the inherited metadata from the parent container will appear in a new tab and a user may update the inherited data on the current instance. 

Activity Details

Tab: Details

On the Details tab, a Title, Image, URL, Featured toggle, Hide Enterprise Ad toggle, Location/ Address Contact Information are configured. 

• Title

           The activity name 

• Image

           Activity image

• URL (optional)

           Entered if there is an external URL to reference

• Featured toggle

          When ON, the smartlists can be set to show only "Featured" events. 

• Hide Enterprise Ad toggle

          When Enterprise Ads are enabled, turning the ON, will disable the ads from displaying on the associated page. 

• Location/ Address Contact Information
  • Installations - Selections pull from the Regional Installations 
  • Locations- Selections filter to show the selected Installation and the associated Programs. If selected, the location information will inherit from the selected record. 
  • Contact Email- Enter the Activity POC email 
  • Contact Phone- Enter the Activity POC phone *see Phone Number Display

Once Details are configured, Select Description. 

Tab: Description

On the Description tab, a Teaser and Description are configured.

• Teaser

           Displays on Facebook posts and Text messaging. 

• Description

           A Rich Text Editor is provided to allow full control over the Activity Description

Tab: Images

On the Image tab, images are associated.

• Images

          Links Media Manager images to an activity, while allowing the ability to associate a clickable URL link to the image. 

Tab: Downloads

On the Downloads tab, media assets are associated. 

• Media Manager assets associate to the activity and display as downloadable link

Tab: Tags

On the Tags tab, links to the current tag repository can be associated to each activity.  

Tab: Additional Locations

On the Additional Locations tab, in addition to associating events to the location of its occurrence other partner locations can be associated. This is a helpful feature for events like Runs were they are hosted at one location but several partners can be sponsoring the event. 

Tab: Additional Categories

On the Additional Categories tab, users can associate more than one category. In some cases this may be appropriate again. If your Fitness and Food, Beverage & Entertainment joined together they may want all associated smart lists to populate the same event. 

Tab: Groups

On the Groups tab, access is granted to the selected Groups. "IsPrimary" toggle, will determine which installation the event will redirect in the url. 

Activity Instance Details

Tab: Date & Time

On the Date & Time tab, each instance will have date and time settings. Additionally, a Recurrence Pattern can be set to display the event until this reoccurrence ends. Simplifying instance creation and ending the need to recreate the instance for every single event. 

• Start 
• End
• Display Date
• RSVP
• Event Type
• Days
• Reoccurrence End Date
• Display one event at a time
• Exclude Holidays

Tab: Overrides

On the Overrides tab, if toggled ON, the tab will enable and override the inherited parent metadata.