Media Manager

Media Manager provides digital asset management for files including documents, images, video, etc

Understanding Media Manager

The Media Manager supports file-based assets such as office documents, Adobe PDF, video files, and images. The Media console supports the organization of assets, version control, internal collaboration and governance of asset metadata such as tags or descriptions. 

The media containers include:

Collections

Assets are organized in folders called Collections.

Galleries

Galleries provide a method to virtually group assets from multiple Collections. Assets in Galleries are ‘shortcuts’ to the original source file stored in a Collection. Deleting an asset from a Gallery does not affect the source file in the Collection. 

Accessing Media Manger

Click on the Hamburger Menu in the upper left corner and select Media Manager. 

Navigate Media Manager

Within each console there are tools available that are specific to the sub-menus and their records/features. 

This Diagram display Media Manager console

Navigating Asset Details

Select a Collection (folder) from the left panel and double click an Asset to open the record.

This Diagram display Media Manager- Asset Detail console

Uploading New Assets:

Adding a new asset is easy. Drag and Drop or browsing to a file and selecting are both available. 

Select the Collection Folder. 

Click Add Asset icon.

A new window will appear with the available options.  

Drag and Drop 

• Click on files on the active desktop and drag into the window. 

Select a File

• Browse to the stored location and select the file.

Once loaded, the file(s) will display in the lower half of the window. 

In the example, the file icon-family is Ready to upload. 

Select Upload. 

Moving Assets between Collections

Navigate to the collection of asset origin. 

Select the Collection Folder. 

Ensure the "TO" folder is visible within the folder structure. 

On modern browsers, Drag and Drop files into the "TO" folder.

A success message will display for every successful asset move. 

Click on the Collection where the documents were moved to confirm.

Edit an Asset.

Select the Collection Folder. 

Double Click on the file to Edit. 

This will open the asset details.

Click the Edit Icon.

The Image Editor will display.

Edit the image using the tools at the bottom of the screen and select Save.

Replacing Existing Asset

In the event that an asset needs to be updated users can replace the existing asset with a new upload.

Select the Collection Folder. 

Double Click on the file to Replace. 

This will open the asset details. 

Click Re-Upload. 

Drag and Drop OR click Select File and Browse to the replacement.

Once selected the file will automatically load. 

Confirmation will appear in the right side panel. Your user name, time stamp and upload action will display. 

An additional confirmation or reversal can come from clicking the History icon. 

Downloading Assets

Select the Collection Folder. 

Double Click an asset. This will open the asset details. 

Click Download. 

The file will then download. 

Asset(s) Settings

Select the Collection Folder or Gallery Folder. 

Double Click an asset. 

This will open the asset details. 

Click Settings in the toolbar.

The Media Details will display. 

The Details Tab:

• Title: File name for asset
• Display Alt Text: Short description for asset
• Link: Re-directs users when clicked
• Start Date: Display date for asset
• End Date: End display date for asset
• Description: Long description for asset

The Tags Tab:

The Tags Tab displays taxonomy tags. Add one or more Tags to an asset by selecting the right arrow.

The Thumbnails Tab:

The Thumbnail Tab allows defines a thumbnail image for asset. The primary checkbox indicates what thumbnail to use if more than one is uploaded.

Click Save. 

Searching for assets

Once in Media Manager, from the Main Toolbar, Type text to Search